The General Data Protection Regulation (GDPR) is concerned with personal information about you that I collect, store and share.
The personal information that I will need to collect from you is: -
Gender (or preferred Identity)
Date of birth
Telephone/SMS number (plus permission to send SMS and leave voice message)
Medical conditions relevant to counselling
Notes – a brief summary of sessions.
How I store your personal information.
Paper records – written notes; our contract; contact sheet; GDPR agreement:
Smartphone – Texts received and sent to you, will only be stored temporarily. I do not put your contact details into my phone contacts. All texts will be deleted once they become irrelevant. i.e. texts re change of session time will be deleted once that sessions has occurred.
E-mail correspondence will only be stored temporarily as above with text messages. These will be deleted once they become irrelevant and always will be deleted when you cease attending sessions.
How I may process/share your personal information
Supervision – I have monthly consultation with a therapist who is also qualified as a clinical supervisor. This is to explore best practice. If my clinical practice is explored regarding you as my client, I will use a code for your name to keep your anonymity. This is a confidential space for me to explore my work.
Therapeutic Will – Your name and contact details will be shared with my Therapeutic executor. In the event of my death whilst you are a client, the executor will be able to contact you.
Safeguarding and duty of care – In the event of a need to contact police or your Doctor (see contract) I may share your contact details.
Erasing information – When we have finished work together, all e-mails and texts will be erased. I need to keep notes for a period of up to 7 years to abide by my insurers and the bacp ethical framework.
Your rights are
To be informed of what information I hold
To see information I hold about you – please not that there will be an admin charge of £20 for me to provide copies of notes.
To rectify any inaccurate or incomplete personal information.
To withdraw from consent to me using your personal information
To request your personal information be erased (I can decline whilst the information is needed for me to practice lawfully and competently)